Update Voucher
The Update Voucher screen is used to commit the transactions included in the batch. This commitment includes updating the general ledger balances, vendor accounts payable balances, accounts payable subledger system, accounts payable and accounts receivable batches and the general ledger subledger system. It also removes the batch from the Vouchers Outstanding Batches screen. The Update Voucher screen also allows you to create new voucher/vendor warranty credits.
The update can be run for both the current and future month (current plus 1).
The Update Voucher screen can be accessed from the Vouchers Outstanding Batches screen by moving the cursor the Batch and selecting Update from the pop-up menu.
The fields on the Update Voucher screen are:
| Field | Description |
|---|---|
| A/P Voucher Update Date | The A/P voucher update date. |
| Printer | The printer to be used for printing the reports produced by the run. |
| or PDF | Creates a PDF file on the A/P outstanding report, which can be viewed via the PDF Viewer. |
| Expected Balance |
The expected balance is the total of all vouchers entered in the batch. The expected balance can be obtained from the totals window on the batch. If different currencies are included in one run, the value entered here is the absolute value. For example, a $100 Canadian voucher and a $75 U.S. voucher would total $175. |
| Print New Outstanding Register | If you wish to print the A/P outstanding report. |
The reports produced by an Updated Voucher are:
| Report | Description |
|---|---|
| CGI030 - Credits Processed - status set to "V" (Inventory) |
This report lists all stock number's that have been returned to inventory (status 'V') in this billing run. A credit invoice has been issued to reverse a sales invoice that was issued in a previous billing run. |
| GL9200 - A/P Journal | This report prints a summary of all accounts payable G/L transactions for the current G/L month in standard journal format. |
| This report prints all the G/L accounts in this run that have been set up for G/L distribution by percentages through the Distribution tab. The report shows the G/L accounts and amounts originally assigned on the input document (e.g. A/P voucher, parts counter invoice, work order etc.) and the distribution breakdown of G/L accounts, percentages and amounts. | |
| AP3950 - Accounts Payable Voucher Update Register - Regular and Rapid Remittance Vouchers | |
| AP6020-0100 -Accounts Payable Check Register Adjustments | Prints a register of all adjustment vouchers (CHECK TYPE is A on Key A/P Vouchers screen) that have been keyed since the last A/P voucher update, A/P check run, or A/P month end has been run. One line prints for each voucher number and totals are printed for each vendor showing the total gross, discount, and net amounts for each vendor. The check number that each adjustment voucher applies to is also printed. Totals are also printed for each bank account, division and company. |
| GL9201 - A/P Journal - Adjust A/R | This report prints a summary of all accounts payable G/L transactions for the current G/L month in standard journal format. |
| GL9201A - Invoice Register - A/P | This report prints all invoices that have been added to the accounts receivable system through this accounts payable run. This report will only print if there are postings to accounts receivable in this accounts payable run. |
| AP5080 - Accounts Payable Outstanding By Vendor |
Prints a list of all outstanding A/P vouchers. When printed with the A/P Month End, it will exclude future vouchers and include future checks that have been issued. The report prints in voucher number order (one line for each voucher) showing total gross, discount, net amount and partial payment for each vendor. Totals are also printed for each voucher payable account, division and company showing the totals for gross, discount, net amounts and partial payments. Note:
|
Use these buttons to complete your work on the Update Voucher screen:
| Button | Function |
|---|---|
| Submit | Submits the reports produced by the run. |
| Close | Closes Update Voucher screen without saving and returns to the Vouchers Outstanding Batches screen. |
Security: 601 - Accounts Payable
Revision: 2024.01